Document and Data Capture Experts

Our Story

Known for document capture, data extraction and document management solutions and expertise, Smartfish Corp is a specialized technical consulting firm in the Chesapeake Virginia area.

Founded in 1997, Smartfish is focused on helping enterprises optimize business performance and maximize their return on investment through superior content management applications. In addition, Smartfish specializes in IBM iSeries (AS/400) software solutions. Drawing on many years of experience in software development and content management solutions, Smartfish technologists consistently produce superior solutions to address their clients’ requirements.

Putting Your Company First

Our philosophy at Smartfish is simple: Develop excellent long-term relationships with clients by consistently delivering superior cost-effective projects combined with exceptional service and support. We achieve this by employing and retaining the most seasoned and experienced technical staff, and by our results-driven, client-centric approach. This leads to healthy, enduring relationships that both Smartfish and its clients can be proud of.

With offices in both the United States and Canada, Smartfish has been able to meet the needs of small, medium and Fortune 500 companies. Take a look at some of our recent Smartfish success stories and see what we’ve accomplished.

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Success Stories

Take a look at some of our many success stories.

Irvine Ranch

Water Utility

LeasePlan USA

Fleet management company

Pass & Seymour

Manufacturing Company

Motorists Insurance Group

Insurance Company

Dollar Tree



Staffing Augmentation Company

Bank of America

Financial Services Company

Catholic Life Insurance

Life Insurance

Iron Mountain

Service Bureau

Virginia Retirement System

Retiree Services

ITT Industries


Susquehanna Bank

Regional Bank

ODS Health Companies

Health Insurance Services

LA Department of Public Safety


Christian Broadcasting Network

Disaster Preparedness


Document Management

Smartfish provides a full range of Document Management services, including:

  • Evaluation and Assessment
  • Project management
  • Strategy and Design
  • System implementation
  • System development; custom programming
  • Custom integration
  • Hardware Service and Support
  • Document scanning service

IBM DB2 Content Manager for Multiplatforms

Smartfish works with Windows based document management based products from IBM including:

  • IBM DB2 Content manager 8.3 and later
  • IBM DB2 OnDemand 8.3 and later
  • IBM DB2 9.5 and later
  • IBM Websphere WAS 5.1.1 and later
  • Content connectors
  • IBM WIICE 6.0

Kofax Capture

Smartfish is certified with Kofax products including:

  • Kofax Capture (Version 5, 6, 7, 8, 9, 10, 11)
  • Kofax Transformation modules (Version 5.5, 6.0, 6.2) and KSMS
  • Kofax Import connector
  • Kofax Capture Network Server
  • Kofax Front Office Server
  • Kofax Kapow (Version 10.3, 10.7)
  • Rightfax integration
  • A2ia Check Reader module
  • Custom workflow agents
  • Custom release scripts
  • Custom module development
  • Kofax Express
  • Kofax Total Agility (Version 7.3, 7.5)

IBM iSeries

Smartfish also specializes in IBM iSeries (AS/400) services, including:

  • IBM Content Manager (all versions)
  • WAF/400 (all versions)
  • Ascent Capture WAF and CM release scripts
  • IBM Commonstore
  • IBM OnDemand/RDARS
  • Optical volume migrations
  • QDLS or QIFS storage
  • RPG and COBOL
  • SQL and DB2 Query
  • Migrate IWPM to Kofax Capture
  • Custom purging of documents from IFS to save space on the iSeries
  • Document migration from iSeries Content Manager to other document managements systems like Al Fresco Cloud

Business Solutions

Hover your mouse over the problem described on the flip cards below to see our solution!

I want to capture some employment applications for our document management system (DMS) and reduce the amount of data entry into the HR system. I would like the image files to be in PDF format and I want the text search feature of the DMS to be functional. What can I do?

For data, Kofax Capture automatically identifies forms and performs highly accurate recognition of handwriting (ICR), machine print (OCR), check marks (OMR) and bar codes to extract even the toughest data from scanned images. And now, Ascent has added the fast and powerful RecoStar family of OCR and ICR engines from Océ, giving administrators many more options in tuning recognition setups for your unique application, including full voting capabilities.

I already have a scanning solution (document capture) but my images always are slightly crooked and when a highliter is used on the words then they are hidden (blacked) out. What can I do?

Virtual Rescan (VRS) instantly checks and adjusts for alignment (skew), brightness, contrast, and image clarity. Any inconsistencies are immediately corrected by VRS so that only the straightest, most readable images are moved into your application. VRS will help lower data entry costs and provide more efficient operations. It really is ultimate scanning productivity tool!

I need to process 1000 invoices a day with about 5 representatives. This includes entering the data into the AP system and then filing the paper by vendor number. Is there an easy way to do this?

With the power of Kofax Transformation Modules (Ascent for Payables) you can process all your invoices the day they are received, no matter how many batches you handle each day. Picture the benefits of recording the batch number and date received, identifying the vendor and even capturing data from key invoice fields — not manually, but automatically with a high-powered document scanner. Kofax Transformation Modules helps you to quickly deliver your invoices and key data field values to your online archival and retrieval systems for further processing — without a lot of manual data entry.

I have a 5 year old scanner that has started to require monthly servicing. My daily volume has increased and I also want to start scanning some color documents. What options do I have?

We offer high quality Kodak and Fujitsu scanners to suit a variety of requirements. We will help size and select the best scanner available to meet your requirements. The scanners we recommend are certified to work with Kofax Capture.

We need a way to scan batches of documents but don’t need the full functionality of Kofax Capture. We use a desktop scanner and want to scan quality images and store them in a network folder.

Kofax Express features the full Microsoft Office 2007 user friendly experience and a smooth viewer, allowing the user to move and zoom pages easily and quickly. The unique visual representation of documents and pages cannot be found anywhere else. VRS is fully integrated into Kofax Express; all VRS features are available directly from the Kofax Express user interface. You can also use VRS correction settings to adjust the image quality after scanning.

Our office has decided to start storing some of our documents electronically. We have our head office and 3 remote offices. We want workers to be able to access documents via the internet when traveling or working from home. We want a full function system that will grow as we introduce new departments to document management.

WebDocs document management system from RJS Software is a perfect fit for any office. Use WebDocs to store, manage and route all kinds of electronic documents – iSeries spool files, invoices, work orders, faxes, reports, and forms. Paper documents can be easily scanned and stored electronically. WebDocs gives you the freedom and flexibility to get work done no matter where you are. It’s web-based. All you need is a browser to find, distribute, and share documents from anywhere – home, office, or on the road. WebDocs is available in iSeries/System i, Windows, and hosted versions.

I already use Ascent Capture to scan and extract data from my documents to feed into my system. I have many “fillable” PDF forms which my customers can download from out website, fill with their information and mail in for processing. Is there a way to capture this information more efficiently?

Adobe LifeCyle BarCoded Forms is a logical extension of Ascent Capture. The PDF “fillable” forms had a dynamic 2D barcode added to them. The form can them be submitted electronically from the internet or printed, signed and mailed in for processing. The paper version can be scanned and Ascent Capture can read all the “filled in” information from the 2D bar code. Much more efficient!

I have about 200 invoices and their related shipping documents that I process each day. I would like to capture the data from these documents and update my database. Since the volume is low and these documents do not lend themselves to “template” processing, how can I accomplish this?

SimpleCapture Pro is a click-entry capture product, making it the easiest and most reliable capture solution on the market. The Pro version of the SimpleCapture Platform allows capturing data from any typographic documents an organization faces. SimpleCapture Pro is a middle-ground solution that eliminates the pains of hand-key entry and avoids the problems of fully automated capture. Click-entry is the process of using a mouse cursor to left-click text on a scanned image versus using a keyboard to type the data. The SimpleCapture Platform takes this capture strategy and wraps it in a useful interface that accepts images from many sources and contains all the click-entry processes and settings to streamline processing.

I want a new process for onboarding my seasonal employees. It must integrate with my existing systems of record, be web based and be able to capture employment related documents from multiple channels. What software is available that will provide workflow tied into my existing software?

Total Agility provides solutions for customer onboarding, claims processing, student transcript processing, patient experience and many more. It is a versatile, open architecture platform that will work alongside existing technology investments. Total Agility extends HTML 5 interfaces and document capture capabilities to mobile devices to help reduce time and cost of data collection. All of Kofax software products are fully integrated within Total Agility.


Click the arrows to view our products!

Kofax Software

Document Repositories

Document Scanners

Fujitsu and Kodak

Smartfish is a reseller of Fujitsu, and Kodak scanners, makers of the finest scanning products available in the world. Each company has a wide range of products that can fit into any budget and for any volume of scanning.

Kodak Scanner Info
Fujitsu Scanner Info

IBM Content Manager for Multi-Platforms

A robust enterprise wide product for improving your ability to capture, store, search, retrieve, collaborate, distribute and manage your business documents, giving your business the ability to streamline document related processes. Suitable for medium organizations and Fortune 500 companies that rely on IBM hardware to run their business systems.


(Enterprise or SMB edition) is a complete document and image management solution that gives you secure, immediate access to all your business information. Everything's in one place, where it’s easy to find, use, and share.



The ideal product for a small office for filing, storing and retrieving documents of any kind. This product has all the features of larger more costly document management systems with a low price point. It can be used as “on premise”, or as a web hosted solution.


Smartfish is a certified solution provider of Kofax’s award-winning image and data capture products. Kofax software is the fastest path from paper to productivity. See also: Kofax News

Kofax Capture

Highly regarded as the only capture software available which employs the powerful and unique DDI architecture: Documents, Data, and Internet capture abilities within a single product.

Kofax Capture
Kofax Capture Overview
Operating System of Capture
Kofax Capture Product Summary

Kofax Transformation Modules

Kofax Transformation Modules is a suite of add-on applications for Kofax Capture that streamline the transformation of documents into structured electronic information, ready for delivery into business processes. It replaces manual, error-prone and expensive document sorting and data entry processes with automatic document classification, separation and data extraction.

Kofax Capture Network Server

An optional module in the Kofax Capture family allowing for remote capture via the Internet. KCNS (ACIS) is simple to set up, works over any Internet connection, and provides complete security.

Virtual Rescan

VRS is now included with almost all Scanners sold. VRS is known for producing exceptional high quality images and eliminating rescanning by creating “Perfect Scans the First Time, Every Time.” Look at how much is has improved. Version 5.1 Elite is Amazing!

Kofax VRS Elite

Kofax Front Office Server

Kofax Front Office Server enables customer facing employees to trigger back office, business processes directly from familiar, front office equipment such as digital copiers, desktop scanners, and fax systems. Employees start processes with a few clicks at the digital copier (or similar equipment). This office automation solution reduces the days required to ship paper into just minutes via electronic transmission. Time spent shuffling, tracking, and filing that paper is replaced by customer facing activities.

Kofax Front Office Server

Kofax Express

Kofax Express is an easy-to-use, batch-oriented document scan application capable of high-speed scanning with real-time image display, indexing, and bar code detection. VirtualReScan (VRS) technology is built into the application to ensure optimal image quality. Kofax Express can release captured content to a folder, directly to Kofax Capture or Microsoft SharePoint. Kofax Express supports low-volume, mid-volume, and high-volume scanning.

Kofax Express

Kofax Kapow

Robotic Process Automation (RPA) uses software robots and intelligent business rules to mimic specific actions employees take while performing tasks in various applications. RPA can automate manual, repetitive tasks, eliminate errors and deliver 100 percent data accuracy in industries including banking, insurance, transportation and logistics, manufacturing and finance and accounting.

Kofax Kapow Overview

Automation Opportunities

Kofax Total Agility

Kofax Total Agility is a “smart application” web platform with all the features of Capture and Transformation modules embedded within. The platform allows integration with the other Kofax products like Kapow eSignature, and your other existing applications.

Kofax Total Agility

Other Capture Software

Custom Modules

PC Hardware

Lenovo computers – Laptops/Desktops

Lenovo strives to be a company that makes award-winning PCs for customers. Lenovo operates as a company to harness the power of innovation across a global team. Lenovo designs innovative and exciting products and services to meet customers’ needs.

  • Thinkpad notebooks
  • Desktops & all-in-ones
  • Workstations
  • Servers
  • Accessories and upgrades
  • Software
TextPlus PDF Release script

This Ascent Capture release script is designed to release PDF files with custom naming based on text, batch class or document class fields.

  • Allows renaming PDF files
  • Can release TIF and PDF versions of documents
  • Batch class fields, Document class fields, text constants, hexadecimal, normal Ascent file naming options
  • Allows duplicate file – overwrite, append version, or reject with error
  • Two levels of named foldering allowed
Webdocs Release Script

Custom script to export images and data directly into Webdocs. No need to use Batch Importer or DeliverNow.

Artsyl - Simple Capture Pro

Based on the click-entry solution. SimpleCapture is a middle ground solution that eliminates the pains of hand-key entry and avoids the problems of fully automated capture. SimpleCapture offers immediately measurable and guaranteed ROI and, because of its full visibility interface, it eliminates false positives once and for all.

Artsyl - Doc Alpha

This robust solution is an excellent fit in the most demanding high-volume, high-complexity applications and has been designed as the upgrade path for Artsyl’s entry level to mid-range product, SimpleCapture.

KODAK Capture Pro Software

A full-feature capture application that supports KODAK Scanners as well as over 160 other scanner models from many different manufacturers. With numerous automated functions, flexible scale-up, no click charges, and an array of highly versatile choices in output, KODAK Capture Pro Software delivers great return on your investment.

Kodak Capture Pro Software

Contact Us

Contact us at one of our offices

United States

Smarfish Corp.

228 Deepwater Drive

Chesapeake, VA 23322

(757) 547-2352

Fax: (757) 410-3868


Smartfish Information Services Inc.

153 Avondale Ave

Toronto, Ontario, Canada M2N 2V4

(416) 417-9016